1.0 ScopeThe “supplier documents” , known as the Terms and Conditions (also known as T’s & C’s) and Quality Clauses apply when referenced on Purchase Orders or contracts issued by Wolfe Machine Inc. The Purchase Order flows down applicable Wolfe Machine customer Engineering Drawings and specifications. Wolfe Machine supply chain quality must approve deviations to the requirements herein. Requests for deviation shall be documented by the supplier and submitted to Supply Chain Quality via email or fax. In the event that the purchase order or contract conflicts with the T’s & C’s or the Quality Clauses, the purchase order/contract requirement is the overriding document. Wolfe Machine retains a signed copy of T’s & C’s from each supplier.
2.0 Introduction The “supplier documents” establishes Wolfe Machines quality system requirements for suppliers who manufacture and control respective parts and assemblies as well as suppliers who manufacture products and perform services in-accordance-with Wolfe Machines customers’ designs and requirements. These basic quality requirements apply to Manufacturers, Producers, Distributors, and Special Processors providing parts/services for Wolfe Machine when these documents is specified by inclusion on Purchase Order or contract issued by Wolfe Machine.
3.0 Wolfe Supplier Approval Wolfe Machine utilizes Supplier On-Site Evaluations and/or Quality Surveys to evaluate suppliers’ documented quality systems. Surveys may be completed by the supplier and submitted via email or may be utilized in conjunction with an on-site assessment performed by a Wolfe representative, at the discretion of Wolfe Machine. Wolfe approval of this evaluation and/or survey is required for all Manufacturers, Distributors and Special Processors.
Suppliers’ quality systems will comply with the Quality System Requirements for Manufacturers, Distributors or Special Processors as applicable and the supplemental quality requirements outlined in Wolfes “supplier documents”. All written and oral communications with the supplier as well as the supplier’s specifications, procedures, and reports shall be in English. This document flows down Wolfe Machine’s quality system requirements and defines additional inspection requirements. In addition, it advises suppliers that their quality system, facilities, and those of any sub-tier supplier are subject to site evaluation/audits by Wolfe Machine. Suppliers will be re-approved only if the supplier is placed on probation or has been disapproved.
4.0 Wolfe Supplier Re-approval Re-approval will be subject to Supply Chain Quality analysis regarding the supplier’s quality performance history and/or any significant changes in the suppliers quality system. Changes in the suppliers management, ownership, location/address, and/or quality system may require re-approval. It is the responsibility of the supplier to provide to Wolfe Machine a written statement of any of these changes. This notification shall be sent to the Wolfe Machine Supply Chain Quality department. Upon receipt of this written notification, Wolfe Machine will determine what type of re-approval activities, if any, are required.
5.0 Supplier Performance Monitoring Wolfe Machine evaluates supplier performance in the areas of Quality and Delivery in-accordance-with Wolfe Machines performance criteria. Each quarter, Supply Chain Quality generates and reviews performance data for each supplier. Notifications are sent to underperforming suppliers.
Quality - Wolfe Machine monitors the number of parts acceptable compared to rejections for each sub-tier supplier. A cumulative percentage of 99% [total quantity accepted divided by the total number of parts processed] will be the minimum acceptable standard of quality performance on a quarterly basis.
Delivery - A percentage of days early vs. late are tracked. A rating of 95% is the minimum acceptable standard of delivery performance.
Wolfe Machine will maintain a listing of sub-tier suppliers with the acceptance date and their status shown as “approved”, “conditional”, “probationary”, or “disapproved”. Purchasing will notify the sub-tier supplier when a quarterly performance acceptance rating falls below an acceptable level. Purchasing may disapprove the vendor or withhold further contracts pending documented corrective action and follow-up or until the performance level expectations have been achieved.
Proper completion and submittal of a Supplier Corrective Action Requests (SCAR’s) is required when a suppliers quality performance falls below the acceptable level during any continuous nine-month period.
6.0 Quality System Requirements 6.1 Raw Material and Hardware: All materials shall be in accordance with end user specifications and produced to final dimensions. Materials in this category shall be supplied from producers shown on the end user Qualified Products Listing. Mill test reports are required for each item and must be traceable.
6.2 Manufacturers: Suppliers who will be purchasing raw material and processing services will be responsible for ensuring that Wolfe Machines customer approves all sources. A list of approvals for each customer is located at www.wolfemachine.com/approvals.htm If the information needed is not available, contact Wolfe Machine supply chain management for additional information.
Suppliers will be responsible for following Wolfe Machines customer engineering, drawing, specifications requirements and special PO requirements. Additional engineering may be requested through Wolfe Machines supply chain management.
6.2 Special Processors: Special process suppliers are required to achieve NADCAP accreditation in order to maintain approval status. It is the supplier’s responsibility to submit current NADCAP accreditation certificates to supply chain quality and to ensure that supply chain quality is notified regarding any change of certification status. Questions regarding special process approval should be directed to supply chain quality. All special process deviations must be first approved by Wolfe Machines supply chain management.
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